Minutes of Annual Parish Council Meeting Tuesday 1st May 2018

WATERINGBURY PARISH COUNCIL

Minutes of Annual Parish Council Meeting held on 1st May 2018

7.30pm Wateringbury Village Hall

 

Present

Cllr R Tripp (Chairman)

Cllr M Wells (Vice Chairman)                                                                              

Cllr D Marks                                                                             

Cllr L Simons

Cllr M Daly

Cllr F Fielding

Cllr D Mitchelmore

                                                                                                                     

In attendance:

Mrs S Cockburn – Clerk to the Council

Cllr M Balfour – Kent County Councillor

Mrs T Bailey – Rostrum Correspondent

8 members of the public

The Chairman opened the meeting by reminding everyone in attendance the meeting may be filmed, recorded, photographed or otherwise reported and asked if any person present intends to make a video or audio recording of the proceedings.  None

                            

18/001       ELECTION OF CHAIRMAN

Cllr Tripp put his name forward for Chairman and a vote was taken

2 in favour 3 against 1 abstention Not carried

Cllr Wells put his name forward for Chairman and a vote was taken

5 in favour 0 against 1 abstention   Carried

Cllr Wells was elected Chairman and signed the Declaration of Acceptance of Office

18/002       ELECTION OF VICE CHAIRMAN

 Cllr Simons put her name forward and a vote was taken

5 in favour 0 against 0 abstentions    Cllr Simons was elected Vice Chairman

18/003       APOLOGIES FOR ABSENCE

Apologies received from PCSO Wendy Stanley 

18/004       DECLARATIONS OF INTEREST/DISPENSATIONS

None                                                                  

18/005       ANNOUNCEMENTS

The Chairman referred to the resignation of Stephen Tickner and had agreed with his reasons stating he did not agree with the way he had been treated.  Cllr Tripp said he felt the comments were a personal attack, saying the Chairman’s job was to advise Councillors, however advice given to Mr Tickner was not taken so he felt he had to stop further communications relating to insurance.

There followed discussion amongst Councillors who agreed the situation could have been handled better

The Chairman then suggested to Councillors a letter of apology be sent to Mr Tickner and suggest he considers re-joining Council.

Cllr Daly proposed a letter be sent and this was seconded by Cllr Simons

This was agreed

The Chairman reminded the meeting of the Annual Parish Meeting on Tuesday 15th May 

18/006       REPORT FROM COUNTY COUNCILLOR

Cllr Balfour congratulated the new Chairman and commiserated with the outgoing Chairman.  Cllr Balfour said he had very little to report. He said the County Council had a good relationship with outside bodies.  Cllr Balfour was told by a member of the public of a large number of potholes in Danns Lane and of another in Allington Gardens.  Cllr Balfour asked the Clerk to email him the details.

The Chairman thanked Cllr Balfour who left the meeting at 7.45pm

18/007       REPORT FROM BOROUGH COUNCILLOR

Cllr Jessel was not present

18/008       CRIME REPORT

Crime reports attached – taken from Kent Police website and e-watch website.  PCSO Wendy Stanley was unable to attend the meeting but had sent another report.  – attached

18/009       MINUTES OF PARISH COUNCIL MEETING HELD ON 3rd APRIL 2018 TO BE APPROVED FOR ACCURACY

The Minutes having been read were approved by Cllr Tripp and seconded by Cllr Fielding and signed as a correct record

18/010       MATTERS ARISING FROM MINUTES OF MEETING HELD ON 3RD APRIL 2018

17/139 – Cllr Tripp said the bullet points agreed by Councillors had been sent to TMBC relating to the car park

17/140 – Friends of Wateringbury – It was agreed that a yearly limit of £75 be made available towards work/repairs to Parish Council owned property

17/140 – Pollution Monitoring Equipment – Cllr Tripp reported there had been no update

18/011       GENERAL DATA PROTECTION REGULATION

It was reported that an amendment to the forthcoming Bill on the GDPR had been tabled suggesting Parish Councils be exempt from appointing a Data Protection Officer.  It was agreed Council would wait to see if any amendment was voted through before taking any further action.

18/012       REPORTS FROM COMMITTEES AND REPRESENTATIVES ON OTHER BODIES

Finance & General Purposes No meeting    Annual Return year end 31/3/2018.  Councillors had a copy of the Return and asked to agree Section 1 Annual Governance Statement.  All Councillors agreed the answer to all questions was yes.  The Return was then signed by the Chairman and Clerk and would be returned to the Auditor PKF Littlejohn

Planning – meeting to follow

Wateringbury Sports & Recreational Association   –  Councillors discussed the lease with the Association that covered insurance, in particular, the pavilion.  It was suggested a letter go to the WSRA requesting details of insurance cover.  This was agreed, although it was also suggested a face to face meeting with John Ibbs might be better served.

Cllr Fielding had drawn up an article on dog fouling to go in the Rostrum magazine.  All Councillors agreed with content.

It had been reported a child had had an accident by falling off a piece of play equipment. The child, aged 9, fell onto the grass and not the wet pour surface.  Abacus reported the wet pour conformed to British Safety Standards.  Councillors did not feel an emergency inspection was needed and agreed to wait for the annual inspection by ROSPA sometime in July.

Village Hall – Cllr Simons stated there had not been any meeting

Tonbridge & Malling Area Committee of KALC_– Cllr Wells said the next meeting was scheduled for 10th May.

Parish Partnership Panel – next meeting in June

Joint Parish Council Transport Consultative Group – no report

Kent Community Rail Partnership – no rep

Highways & Transportation-Speedwatch  – No meeting  Street Lighting – due to the lack of service and breach of contract by from SSE, the Clerk had approached four contractors to quote for a street lighting maintenance contract.  Only one had been received from Streetlights and Councillors had a copy of their quote.  Cllr Fielding stated that Nettlestead PC had been informed by SSE they would no longer maintain their street lights and Nettlestad had changed to Streetlights.  It was also stated that East Malling & Larkfield PC also used Streetlights and were pleased with their work.  Councillors agreed to accept the quote from Streetlights at a cost of £1500 per year which would include a regular night scout.  Councillors also agreed that SSE be told that our account with them would be closed with immediate effect.

The Council had a received an update from Kent County Council on the proposed changes to the crossroads.  The proposal would now go forward to the design stage and if agreed, and following a public consultation, work could start in the Autumn

Speedwatch report attached.

Allotments – One rent was outstanding.  A communal shed which had been left by a previous holder for use by others was in need of some repairs to the roof, and the cost would be £37.  The Parish Council had been asked if they would cover/or contribute to the cost. Councillors felt the as the Council did not supply the shed they were not responsible for the costs, and maybe those who used the shed could contribute to the cost.

Cemetery –  nothing to report

Joint Flood Group –  Nothing to report.

Cllr Fielding referred to the request from Teston PC to attend a meeting regarding the level crossing gates. Nettestead PC had no issue with automatic gates being installed and felt there was no need for them to be involved in a meeting or discussions with Teston

It was stated the signal box once no longer being used would be boarded up for safety reasons

18/013       PLAYING FIELDS – PROPOSAL FOR PAVILION

Councillors had a copy of a draft proposal drawn up by Mark Golding, Architectural Engineer, for changes to the pavilion.  Mr Golding was present and put forward his ideas to improve the facilities at the pavilion.

Draft proposal attached.  Mr Golding asked if the Parish Council felt the proposals were a good idea.  Cllr Tripp stated the playing fields were designated Fields in Trust and there maybe restrictions under the terms of the Deed of Dedication.  It was agreed a copy of the Deed would be sent to Mr Golding for information. Councillors agreed in principle to the proposals and suggested Mr Golding come back to the Parish Council later with further details.

18/014       FINANCIAL STATEMENT AND ACCOUNTS FOR PAYMENT

Agreement of the Financial Statement was proposed by Cllr Marks and seconded by Cllr Mitchelmore   All cheques were signed.

18/015       PUBLIC DISCUSSION

A member of the public referred to vehicles parking across his drive in Allington Gardens which made it impossible for him to get his vehicle out, and produced photographs taken.

Mr Dennis Stones referred to an email he had from Nicholas Heslop about the future of the car park.  There appeared to be discrepancies between this and what the Parish Council had been led to believe.  The Parish Council had been told it was TMBC’s proposal to make all its car parks pay and display.  However, Mr Heslop had stated this was not the case. Any changes to the car park was not a priority for the Borough Council and would only take it further if the Parish Council wished it.

Mr Stones said the previous comment made by council that there were no free car parks in the borough was incorrect as details of free car parks was available on the Borough Council website.  Cllr Tripp stated no comment had been made about no free car parks in the borough.

Cllr Mitchelmore left the meeting at 9.35pm

Mrs Sarah Hudson said she had met with Nicholas Heslop and confirmed what Mr Stones had said.  Cllr Tripp stated that should pay and display go forward there would be public consultation first.

Mrs Hudson suggested consulting with local businesses and suggest their staff do not use the car park

The Council was asked about the field at the corner of Fields Lane and a rumour of possible building on the land.  The Chairman said the Council had not had anything from TMBC on this, but had been assured by the Borough Council there would be no new building in the village until at least 2030

 

The Chairman thanked everyone for coming and closed the meeting at 10.10pm